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School Reopening Plan

July 22th, 2020

Good Day and God Bless,

I hope this week finds you healthy and at peace. Attached you will find a survey that will once again ask what your major concerns are as parents. (End of Summer Parents Survey) Unfortunately, so much has changed since we took a very similar survey in June, I want to make sure I understand the demeanor of our community as clearly as possible. It seems that each of us has a series of difficult decisions to make daily. Again, the decisions I make in steering the school are made by keeping what is best for our children at the center of my choices and planning. It won’t be a perfect fit for everyone, but we are all doing our best in this difficult time. Thank you for your feedback and patience in advance. Dear Lord, please give us all patience, courage, and wisdom in these trying times.

Bishop John Carroll would like to share with you the BJCCS Reopening Plan that houses the plans we have developed for reopening the school. Changes by the CDC, AAP, Health Department, and Archdiocese may initiate changes to these plans in the future. I invite you to read through the document and gather questions. It is by no means full-proof, and there are still questions I am seeking answers to right now. I ask that if you have a pressing concern, please email.

I also invite you to bring concerns to the class meeting next week. (The schedule is below) This is a time for me to address changes for the upcoming school year, new procedures and new policies. I also wanted to offer a large portion of this meeting for parents to ask me questions. While the teacher will be on the call through zoom, this will be more for overall school discussion, rather than specific classroom procedures and needs. You can expect a classroom meeting through Zoom closer to the school year starting with your teacher. On Monday, I will be sending the Zoom link to the meeting if that is how you would like to participate. To clarify, next week you only need to go through Final Registration one time; you can register all the kids in whatever way or time you choose. I will send the registration link out tomorrow, and it will be housed at www.bjccs.org.

Monday 7/27 New Families, Pre-School, Pre-Kinder, and Kinder

  • 4:30-5:30pm In-Person Final Registration (if you need to attend in person)
  • 5:30pm Class Meeting via Zoom or in the Gym (if you need to attend in person)

Tuesday 7/28 1st, 2nd and 3rd Grade

  • 4:30-5:30pm - In-Person Final Registration (if you need to attend in person)
  • 5:30pm Class Meeting via Zoom or in the Gym (if you need to attend in person)

Wednesday 7/29 4th and 5th Grade

  • 4:30-5:30pm - In-Person Final Registration (if you need to attend in person)
  • 5:30pm Class Meeting via Zoom or in the Gym (if you need to attend in person)

Thursday 7/30 6th, 7th and 8th Grade

  • 4:30-5:30pm - In-Person Final Registration (if you need to attend in person)
  • 5:30pm Class Meeting via Zoom or in the Gym (if you need to attend in person)

Families, I hope you have the time to look at the reopening plan. An incredible amount of time and effort has been put into making this school as safe as possible. I hope that in reading where our plan stands now, it might alleviate some of the pressure and anxiety that is ever present right now. Next week will be a great time to dialogue and gain some perspective on where we are as a community. Please familiarize yourself with our reopening plan with the idea that we will keep changing and tweaking as we move forward. But we are going to move forward. I pray that we will all be together soon.

To Do Items

Be Safe, Be Kind, Be Blessed,

Tim McFadden
The Proud Principal
Bishop John Carroll Cathedral School

PS Checkout the new stairwell. Kudos to Jennifer Herndon and Steve Haynes #awesomeeagles!

PS Checkout the new stairwell. Kudos to Jenni #awesomeeagles!

July 14th

Good Day and God Bless,

I hope this letter finds you safe, healthy, and at peace knowing that the Good Lord has a plan for all of us. It is hard to see that plan when our world constantly feeds us fear and dissension. The plan is there, and I know mine involves serving our incredible community. The luxury of my position is I get to solely focus on our children, their education, and their Faith formation. The burden of the position is that no plan I make is going to make everyone happy or match each family's exact need. That being said I want to make you aware of changes that are already in place, things your family can prepare for, and our process for finalizing the remainder of our plans.

In advance, I want to thank the Covid Steering team who is helping greatly with these plans, protocols, and contingencies. They are selflessly giving of their time and talents to deliver as safe a plan for your family as well. I want to say thank you to them for their time and investment to benefit each and every family in our community. I would also like to thank Troy Chavez and the PTO for their continued support to make our community better and safer.

In April, we started updating our cleaning procedures and securing supplies around the school. We have already put in place an electro-static sanitizing machine for classrooms and common areas. No-touch hand sanitizing stations at all entries and exits. We have also added paper towels dispensers back to the bathroom areas. The school secured a supply of a CDC recommended cleaner that is safe and effective against the SARS-COV-2 virus. Lastly, we are in the process of adding outdoor hand washing stations which will double our number areas so our students will be able to wash their hands.

The procedures for how we physically move around school will also be modified. Circle Drive is going to be changed, and we will be using both Circle Drive and the Connor Center for drop off. We are going to ask that all Pre-School, Pre-K and any families with a single child will drop off through the Connor Center. All other grades or families with multiple students will drop off through the School Circle Drive. Staff will be taking a no-touch temperature of each student as they exit the vehicle. Staff will also ask for a wellness check as well. We ask that parents not leave until each child is confirmed symptom free. This will help us catch symptoms prior to entering the building. Our staff will be doing the same thing. As far as PPE during the school day, we are finalizing that plan considering CDC, American Academy of Pediatric, Health Department and Archdiocesan Guidelines. To what degree we are still deciding, but each family should plan on having some type of PPE each day. Further guidelines will come soon.

The most crucial safeguard we can put in place is social distancing. Working with the Parish we have been allowed to expand classes into Connor Center. Moving classes to Connor Center will greatly increase our ability to social distance. Our next safeguard is going to be cohorting. That means students and teachers will move as groups, not as often, and classes will not be mixing. We are also looking at ways of securing the campus to better use our outdoor areas for recess, breaks, and lunches. The use of technology, cohorting, scheduling, and extra space will allow for additional recesses and breaks. Our campus is well suited for spreading out and I feel that with proper planning and preparation it will be a crucial safeguard for staff and students.

Over the next few months we are going to grow much closer as a community as we partner to battle Covid and the fear of the unknown. To help us partner better the school has been working to make our communication more effective and timely. Over the summer we have begun revamping the website www.bjccs.org. This will continue as the year goes on, but we have already added a Covid-19 Response tab. MiMi has done a great job working on the website so if you see a link or something that isn’t working, please let her know. In the meantime, we will be gathering all plans, communications, and guiding documents in the Covid-19 Response tab. This will include procedures, protocols, and directions. This area will house a lot of information and will grow and with updates. Please check out http://www.bjccs.org and the changes. In addition, we are going to be using the FACTS/Renweb Parent Alert system. This allows us to send messages via text, email or voice. Part of our Final Checkout will be to ensure that we have the most up to date contact information for your family. Each decision we make is going to have to be communicated to the entire community quickly and efficiently. This will help us do that.

Parents here are some things you can start preparing for when we return to the building:

  • Plan on Final Registration and Class Meetings. We will be able to do Final Registration electronically and Zoom the Class Meetings if we so choose.
  • Plan on having a reusable water bottle for your child. We won’t be drinking from the water fountains. We will only be using the no touch fill up stations.
  • Familiarize your child with PPE. The younger they are the more I encourage a shield rather than a mask. More guidance will be given, but everyone will have PPE on at some point during the day.
  • Having a drawstring bag is going to be a good idea for our students to store water bottles, extra masks, sweatshirts etc when they go to Lunch, Recess or Gym.
  • We will want students to provide their own headsets and or headphones. Your classroom teacher will offer some recommendations for style later.
  • Each teacher will get a revised list of supplies out to parents next week.

I am not blind to the fact that there are huge reservations about returning to the classroom from students, staff, and parents. To avoid politicizing any of this, I want to clarify that I am solely focused on what is best for your students that Bishop John Carroll can provide. So I am planning on having the safest, most effective, and highest performing school we can possibly have because that is what I can control. If that changes because of decisions beyond my control, we will have a plan for that as well. If we have to go distance learning, Bishop John Carroll’s staff will deliver. If we have to split schedules, quarantine, change or redirect we are going to deliver.

Monday 7/27 New Families, Pre-School, Pre-Kinder, and Kinder

  • 4:30pm - In-Person Final Registration (if you need to attend in person)
  • 5:30pm Class Meeting via Zoom or in the Gym (if you need to attend in person)

Tuesday 7/28 1st, 2nd and 3rd Grade

  • 4:30pm - In-Person Final Registration (if you need to attend in person)
  • 5:30pm Class Meeting via Zoom or in the Gym (if you need to attend in person)

Wednesday 7/29 4th and 5th Grade

  • 4:30pm - In-Person Final Registration (if you need to attend in person)
  • 5:30pm Class Meeting via Zoom or in the Gym (if you need to attend in person)

Thursday 7/30 6th, 7th and 8th Grade

  • 4:30pm - In-Person Final Registration (if you need to attend in person)
  • 5:30pm Class Meeting via Zoom or in the Gym (if you need to attend in person)

Be Safe, Be Kind, Be Blessed,

Tim McFadden
The Proud Principal
Bishop John Carroll Cathedral School


July 7th

Good Day and God Bless,

In a time that is filled with trepidation and doubt, please know that I proudly write this letter as your Principal, a citizen of the United States of America, a father, husband and most importantly a Son of God. I want each of our families to know that your school is committed to being not only safe, but a cornerstone of our community to help in educating, forming, and growing the leaders of tomorrow by bringing them closer to Christ this school year.

Bishop John Carroll Cathedral School, along with the entire Archdiocese of Oklahoma City, is planning on opening our doors on August 12th to our students. As I write this, and as you read it, I understand that opening will elicit a wide range of emotions for each of our families. I also understand that each family is unique and must make themselves as safe as they believe they should be. With that in mind, the plans that we make as a school are not going to 100% agree with 100% of our families. As a school we are going to do our best to be safe, accommodate as many families as possible, with the focus being on participating in a complete educational experience, rooted in Christ, which is best experienced in-person and at school. It will look different, it will seem awkward or cumbersome, but we are going to focus on educating and growing our students in person. I know plans and procedures will change; contingency plans are already in place. But to repeat, we are committed to bringing the students back into the building safely.

Over the next few weeks a team from our community composed of staff, parents, School Advisory Council members, PTO members, business leaders, and Medical professionals will be assisting me in finalizing our schools protocols and procedures for the upcoming school year. Myself and all the principals in the Archdiocese are working together to stay abreast of new information, safeguards, and practices that will help us all. I will communicate with you as much as possible, but please refer to our website https://bjccs.org/ for the most up to date information. This will become the area that we update first and most often. The reopening plan that is formed by the Covid Team will begin to have information posted there next week.

So families, please begin your back to school plans. Normally at this time I would be sending out a calendar for the year. The most common word I am hearing in education right now is “Nimble”, so with that in mind, I am going to give a calendar that goes through the month of August. I will add to it later this month. I will also have an updated calendar posted on https://bjccs.org/. With social distancing in mind, we will be doing registration and back to school meetings slightly different. We are going to push to have final registration digitized as much as possible so families can register remotely if they choose to. I will also be hosting class meetings for a few classes at a time. You can attend in person or via Zoom, and this will happen the day of your classes registration so you can do all these items at once. Below you will find dates and times for the meetings. If you have multiple children, you can register all of them at once, but feel free to participate in each of the class meetings.

The overall goal of this format is for families to have an opportunity to plan accordingly and work with the school to make this school year a success. It also allows for the school to be as sanitized, safe and ready for students when our doors open on the 12th.

On a personal note, I miss coming to Mass and celebrating my Faith as a community. I wanted to inform/remind everyone that The Cathedral of Our Lady of Perpetual Help live streams two masses on Sunday; the 10am in English and the 1pm in Vietnamese. If you and your family cannot make it to Mass, it is a great practice to celebrate as a family in your own home. The link is Cathedral Live Stream, I hope you can make it.

Monday 7/27

  • 4:30pm - In Person Final Registration (as needed)
  • 5:30pm Gym or Zoom- New Families and Pre-School, Pre-Kinder, and Kinder Meeting

Tuesday 7/28

  • 4:30pm - In Person Final Registration (as needed)
  • 5:30pm Gym or Zoom Class Meeting- 1st, 2nd and 3rd Grade

Wednesday 7/29

  • 4:30pm - In Person Final Registration (as needed)
  • 5:30pm Gym or Zoom: Class Meeting- 4th and 5th Grade

Thursday 7/30

  • 4:30pm - In Person Final Registration (as needed)
  • 5:30pm Gym- Middle School Meeting- 6th, 7th and 8th Grade

July 31st- August 11th NO STUDENTS ON CAMPUS

August 12th First day of school.

More information will be coming soon for online registration, please make sure to check in at www.bjccs.org for the most current information. Please call the school or email me if you have any questions or concerns. God bless, be safe, and I look forward to welcoming your child back to school in August.